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BEARS Bi weekly Check ins

Sarah Statz edited this page Jun 10, 2021 · 28 revisions

Phase 3 Status

Moving forward, please put our talking points in the Meeting Minutes doc.

June 8th, 2021

  • Continued development work on proof of concept
  • Continued design work
    • Created rough draft end-to-end user experience map (in Figjam)
    • Began exploring different designs for questionnaire
  • Continued on eligibility rules decomposition and questionnaire design for VA, FEMA and SSA benefits programs
  • Continued efforts on partnership development
    • Created rough draft tiered partnership framework
  • Working with broader USA.gov team to address PII and PRA implications, and ongoing content management risks
  • Submitted the 30% Checkpoint report

Up Next

  • Continue to pursue partnership discussions
  • Continue building and refining the product backlog
  • Continue on development, design and content
  • Check in with GSA/USA.gov
  • Review USA.gov email platform and define email subscription features
  • Create a plan for recruiting users and testing the MVP

May 25th, 2021

  • Established an initial product backlog (for the first vertical slice)
  • Continued development work on proof of concept
  • Started on wireframes and microcopy
  • Continued on eligibility rules decomposition and questions design for VA and FEMA benefits programs
  • Had further partnership discussions with VA
  • Had a discussion with GSA Privacy Analyst about PTA, PIA and SORN processes and PII collection implications
  • Further researched PRA implications
  • Ben is back!!

Up Next

  • Continue to pursue partnership discussions with VA and FEMA
    • Meeting with VA's Burials and Memorials program folks to review eligibility rules and questionnaire
    • Meeting with FEMA's Housing Assistance program folks to discuss potential partnership
  • Reach out to Benefits.gov team again to discuss SSA BEST
  • Continue building and refining the product backlog
  • Continue breaking down additional benefits programs' eligibility rules
  • Continue on proof of concept, wireframes and content
  • Chat with GSA/USA.gov
    • ISSO regarding PTA with PII process
    • Regarding PRA process
    • Digital Council review
    • Regarding email platform and user segments for benefits services
  • Demo the first iteration to stakeholders and start initial usability testing
  • Start on cross-cultural comparisons of proactive notifications and one-stop-shop e-government frameworks

May 11th, 2021

  • Continued on user story writing and establishing a backlog
    • Vertical slices workshop to better plan work and write user stories
  • Started on dev environment setup and proof of concept
  • Completed eligibility rules decomposition for the first VA benefits program
  • Continued to pursue partnership discussions SSA and VA
  • Verified no PRA implications of planned future research, but BEARS related information collection may require PRA clearance
  • Completed an initial design brief
  • Started doing BEARS Friday facts

Up Next

  • Continue to pursue partnership discussions with VA, SSA and HHS
    • Meeting with VA to discuss the next steps in developing a partnership
    • Meeting with HHS to discuss potential partner programs
  • Connect with Benefits.gov team to discuss SSA BEST
  • Continue eligibility rules decomposition for the initial benefits programs
  • Continue on proof of concept
  • Chat with USA.gov SORN team
  • Start on cross-cultural comparisons of proactive notifications and one-stop-shop e-government frameworks

April 27th, 2021

  • Have started regular check-ins with project stakeholders (USA.gov)
  • Had an initial conversation with USA.gov technical resource
  • Started mapping user flow and impact across multiple timescales
  • Started formalizing the technical approach for the first iteration of the solution
  • Started writing user stories
  • Had an initial conversation with VA regarding potential partnership
  • Completed usability benchmarking
  • Started a conversation with former Eligibility APIs Initiative team

Up Next

  • Get approval from USA.gov for the initial technical approach
  • Continue on user story writing and establish a backlog (identify the first narrow vertical slice)
  • Start on proof on concept
  • Continue to pursue partnership discussions with VA and SSA
  • Continue discussions with USA.gov and 18F teams
  • Start on cross-cultural comparisons of proactive notifications and one-stop-shop e-government frameworks
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